Financial Manager (Internal)
Midland, Texas•Full-time
$75,000 - $80,000 annually
$75,000 - $80,000 annually
About the Job
Position Overview:
The Financial & Grants Manager is responsible for full-cycle financial operations, grant billing, compliance, and reporting for MRCCAC. This role ensures the accuracy and timeliness of financial data to support leadership decision-making, maintains compliance with federal/state grant requirements, and oversees all internal accounting functions.
This position replaces outsourced bookkeeping and requires a highly detail-oriented, systems-driven professional with strong experience in nonprofit and grant accounting.
Key Responsibilities:
Financial Management & Accounting:
- Maintain and oversee QuickBooks (Online or Desktop) and ensure all financial data is accurate and current.
- Record and classify all financial transactions through bank/credit card integrations and manual entries.
- Perform monthly reconciliations for all bank accounts, credit cards, and liabilities.
- Prepare and distribute monthly financial statements (P&L, Balance Sheet, Budget vs. Actual).
- Ensure financials are audit-ready and compliant with nonprofit accounting standards (modified cash or accrual as applicable).
- Manage general ledger, chart of accounts, and financial documentation.
Grant Billing & Compliance (PRIMARY FOCUS):
- Prepare and submit all grant billing, reimbursements, and drawdowns (state, federal, private).
- Track grant expenditures and ensure strict compliance with grant budgets and restrictions.
- Maintain detailed grant allocation tracking and supporting documentation.
- Collaborate with program staff to ensure accurate coding and allowable cost usage.
- Prepare financial reports required by funders and assist with grant applications (budget development).
- Monitor deadlines and ensure timely submission of all grant reports and invoices.
Accounts Payable & Cash Flow:
- Process weekly accounts payable, including preparing disbursement reports for approval.
- Execute payments via online banking, ACH, or check processing.
- Monitor cash flow and provide projections to leadership.
- Maintain vendor files, W-9s, and issue 1099s annually.
Payroll & Benefits Administration:
- Process payroll, including:
- Regular and off-cycle payroll.
- Direct deposits and pay stubs.
- Calculate and remit all payroll taxes and benefit contributions.
- File all required payroll reports:
- Quarterly (941, state unemployment, workers comp).
- Annual (W-2s, W-3).
- Maintain payroll records and ensure compliance with all regulations.
- Coordinate with leadership on compensation changes and staffing updates.
Compliance, Reporting & Audits:
- Lead preparation for annual financial audit and grant monitoring reviews.
- File required reports (e.g., annual corporate filings).
- Maintain internal controls and financial policies.
- Respond to audits and inquiries from funding agencies.
- Ensure compliance with federal, state, and local financial regulations.
Strategic Financial Support:
- Partner with Executive Director and leadership team on:
- Budget development and forecasting.
- Financial analysis and planning.
- Funding strategy support.
- Provide insights to improve financial efficiency and sustainability.
- Support special financial projects and organizational initiatives.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field (CPA preferred but not required), or extensive experience will be considered.
- 3–5+ years nonprofit accounting experience REQUIRED.
- Strong experience with grant billing and fund accounting.
- Proficiency in QuickBooks (Online or Desktop).
- Experience with payroll processing and tax filings.
- Strong understanding of compliance and audit preparation.
- High attention to detail and ability to manage multiple deadlines.
Preferred Experience:
- Experience working with state/federal grants (e.g., VOCA, VAWA, or similar).
- Experience in a nonprofit with multiple funding streams and programs.
- Familiarity with financial audits and grant monitoring reviews.
Work Environment & Benefits:
- 34-hour work week (Monday–Thursday).
- 15 paid holidays.
- 4 weeks PTO.
- Mission-driven, team-oriented culture.
- Opportunity to directly impact survivors and community services.
Why This Role Matters:
This position is critical to ensuring MRCCAC remains financially strong, compliant, and sustainable, allowing programs to continue serving survivors effectively. The Financial & Grants Manager plays a key role in protecting funding, supporting growth, and strengthening organizational infrastructure.
About Midland Rape Crisis and Children’s Advocacy Center
The MRCCAC provides support, hope, and healing for survivors of sexual assault and child abuse in the Permian Basin and surrounding counties. Our goal is to eradicate all forms of abuse through education and empowerment, but until that day we will provide every service possible for survivors to help them move forward.
How We Got Started
In 1979, the Midland Rape Crisis Center opened its doors and began providing sexual assault services to sexual assault survivors. The agency was the product of a group of individuals and law enforcement representatives who were concerned about rape and its consequences.
In September 1996, the Center proudly added the Children’s Advocacy Center program. The Children’s Advocacy Center program was established in an effort to enhance the sensitivity and responsiveness of the criminal and civil justice systems to victims of child sexual abuse and severe physical abuse. The Center added a satellite office in Andrews County in 2007 and in Howard County in 2018.
Where We Are Now
The agency is now known as the Midland Rape Crisis and Children’s Advocacy Center. The Center has expanded its comprehensive services to help survivors of sexual assault, survivors of sexual abuse as well as survivors of homicide victims in Midland, Andrews, Big Spring, and surrounding counties. The Center’s services are offered at no cost.
The Center is now comprised of four programs:
Crisis and Support Services
Children’s Advocacy Center
Therapy
Education
The Center’s programs are funded by federal and state grants, the United Way of Midland-Andrews-Big Spring, grants from local foundations, agency fundraisers, and private contributions.
How We Got Started
In 1979, the Midland Rape Crisis Center opened its doors and began providing sexual assault services to sexual assault survivors. The agency was the product of a group of individuals and law enforcement representatives who were concerned about rape and its consequences.
In September 1996, the Center proudly added the Children’s Advocacy Center program. The Children’s Advocacy Center program was established in an effort to enhance the sensitivity and responsiveness of the criminal and civil justice systems to victims of child sexual abuse and severe physical abuse. The Center added a satellite office in Andrews County in 2007 and in Howard County in 2018.
Where We Are Now
The agency is now known as the Midland Rape Crisis and Children’s Advocacy Center. The Center has expanded its comprehensive services to help survivors of sexual assault, survivors of sexual abuse as well as survivors of homicide victims in Midland, Andrews, Big Spring, and surrounding counties. The Center’s services are offered at no cost.
The Center is now comprised of four programs:
Crisis and Support Services
Children’s Advocacy Center
Therapy
Education
The Center’s programs are funded by federal and state grants, the United Way of Midland-Andrews-Big Spring, grants from local foundations, agency fundraisers, and private contributions.